OFFICE SPACE TO RENT - HARARE

Due Date: 
Monday, April 12, 2021

REQUESTFOR QUOTATION (RFQ)REF:0PHID 19 /2021 – OFFICE SPACE TO RENT

 

 Closing Date & Time:  12 April, 2021, 1700hrs  Zimbabwean Time.

 

1.INSTRUCTIONS, TERMS AND CONDITIONS TO TENDERERS

1.1. This RFQ was prepared by Organisation for Public Health Interventions and Development (OPHID) and being issued to all prospective suppliers.

1.2. The specifications prescribed are not in any way limited to any specific tenderer as they are based on generally achievable requirements.

1.3. OPHID does not bind itself to accept the lowest tender price and reserves the right to reject all submissions, in whole or in part, enter negotiations with any party, and/or award multiple contracts.

1.4. Quotations MUST be received on or before the closing date and time and all bids received after the closing date and time will not be considered.

1.5. The quotation MUST include and note the following:

             1.5.1. Bid Validity – at least 90 days

             1.5.2. Price per square meter and Total Price including all applicable taxes. No submission will be considered for any discovered omissions from the tenderer (s).

1.5.3. Prices to be quoted in United States Dollars (USD)

 

1.6. Submissionofquotations and proposedtimeline

 

Interested suppliers can submit their typed quotations on the company’s letterhead

 

DATE

ACTIVITY

04 April,2021

ReleaseofRFQ

 12 April, 2021at 1700hrs, Zimbabwean Time

 

Completedquotations mustbedeliveredelectronicallybythedeadline to: tenderbox@ophid.co.zw

 

 

1.7. The successful bidder will be issued with a Contract.

 

1.8. Any costs associated with the preparation and subsequent submission of the quotation shall remain the sole responsibility of the supplier irrespective of the outcome of the final selection process.

 

2. SPECIFICATIONS/REQUIREMENTS

·       

22 Offices

·       

Boardroom – 30-seater capacity

·       

Kitchen X 1

·       

Restrooms X 6

·       

Storerooms X 2(approx. 70m2 combined)

·       

Estimated floor space – at least 1100m2

·       

Server room – (approx. - 3 X 3 meters )

·       

Parking space – to accommodate at least 35 vehicles

·       

Preferably out of the CBD and easily accessible by public transport

·       

Adequate security - perimeter/brick wall/electric fence and gated

·       

Good water supply

PLEASE PROVIDE:

  •      

    DETAILED DESCRIPTION/SPECIFICATIONS of the space on offer, indicating number of offices, size in square meters and floor plan.

  •      

    Indicate location.

  •      

    Indicate unit price per square meter inclusive of all applicable taxes and total rental cost in USD

  •      

    CR 14 all pages

  •      

    CR6

  •      

    Valid tax clearance certificate where applicable

  •      

    VAT certificate where applicable

  •      

    Images of space on offer where applicable

3.EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS

OPHID will accept the quotation from the qualified suppliers that is the:

         I.         

LOWEST PRICE TECHNICALLY ACCEPTABLE (80%) (i.e. the supplier provides the lowest cost for all the selected goods/services that meet all the minimum required specifications).

        II.         

Accessibility and convenience (20%)   - the place to be easily accessible by public transport.

This RFQ is not an offer to enter into agreement with any party, but rather a request to receive quotations from person(s) interested in providing the goods or services outlined in this RFQ.OPHID reserves the right to reject all quotations, in whole or in part, enter into negotiations with any party, and/or award multiple contracts. 

Any exceptions to the requirements or terms of the RFQ must be noted in the quotation.  OPHID reserves the right to consider any exceptions to the RFQ to be non-responsive.